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RIGHT TO INFORMATION ACT : PROACTIVE DISCLOSURE UNDER SECTION 4(1)(b) (RTI)


RIGHT TO INFORMATION ACT : PROACTIVE DISCLOSURE
SL. NO. DETAILS OF DISCLOSURE REFERENCE (IF ANY)
1. ORGANISATION AND FUNCTION
1.1 Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]
1.1.1 Name and address of the Organization
Central Institute of Petrochemicals Engineering & Technology (CIPET)
(Department of Chemicals and Petrochemicals, Ministry of Chemicals & Fertilizers, Govt. of India),
CIPET Head Office, T.V.K. Industrial Estate, Guindy, Chennai - 600 032.
 
1.1.2 Head of the organization
Director General
 
1.1.3 Vision, Mission and Key objectives
Available at CIPET website
1.1.4 Function and duties
Available at CIPET website
1.1.5 Organization Chart
Available at CIPET website
1.1.6 Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt
Not Applicable
 
1.2 Power and duties of its officers and employees [Section 4(1)(b)(ii)]
1.2.1 Powers and duties of officers (administrative, financial and judicial)
Available at CIPET website
1.2.2 Power and duties of other employees
Available at CIPET website
1.2.3 Rules/ orders under which powers and duty are derived and
  • Memorandum of Association
  • Rules & Regulations
  • Delegation of Powers - 2018
  • Administrative Manual of CIPET - 2018
  • Finance & Accounts Manual of CIPET - 2018
  • Procurement Manual of CIPET
  • Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders
1.2.4 Exercised
By the President, Governing Council, CIPET/ Director General, CIPET / Functional Heads of Head Office / Centre Heads
 
1.2.5 Work allocation
As per duties / powers allocated to the posts
 
1.3 Procedure followed in decision making process [Section 4(1)(b)(iii)]
1.3.1 Process of decision making Identify key decision making points
CIPET has an institutional framework with the Governing Council, chaired by the Secretary, DCPC, MoC&F, GoI, as an apex body to evolve corporate policies and provide necessary guidelines for fulfillment of aims and objectives. The Governing Council takes all necessary steps to carry out the assigned objectives of the Institute as set forth in the Memorandum of Association subject to the overall guidance and control of the Governing Council and Director General, CIPET. In the hierarchy of authority, below is the Principal Director / Director of the Centre who is responsible for the day to day activities of the Centre.

There are also a number of Committees constituted by the Director General to advise the Director General in decision-making in the following areas:
  • Admission Committee
  • Syllabus Review Committee
  • Management Review Committee (ISO)
  • Academic Grievance Redressal Portal Monitoring Committee
  • Skill Training Committee
  • Purchase Committee
  • Technical Evaluation Committee
  • Library Committee
  • Obsolete/unserviceable Asset Committee
  • Canteen Committee
 
1.3.2 Final decision making authority
  • Director General, CIPET – For overall activities CIPET
  • Functional Heads of Head Office - For respective functions allocated to them
  • Centre Heads - For overall activities of CIPET Centre under their control
 
1.3.3 Related provisions, acts, rules etc.
  • Memorandum of Association
  • Rules & Regulations
  • Delegation of Powers - 2018
  • Administrative Manual of CIPET - 2018
  • Finance & Accounts Manual of CIPET - 2018
  • Procurement Manual of CIPET
  • Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders
1.3.4 Time limit for taking a decisions, if any
Depends on the nature of issue & complexity of the matter, within the reasonable time
 
1.3.5 Channel of supervision and accountability
Functional Heads of Head Office / Centre Heads. All the Centres of CIPET are headed by the Principal Director / Director under the overall supervision of Director General-CIPET, who is responsible to the President of Governing Council, CIPET.
 
1.4 Norms for discharge of functions [Section 4(1)(b)(iv)]
1.4.1 Nature of functions/ services offered
As per the procedure prescribed under the CIPET Administrative Manual – 2018, Delegation of Powers, MoA, and Rules & Regulations of Govt. of India as applicable.
1.4.2 Norms/ standards for functions/ service delivery
As provided in the MoA, Rules & Regulations, Various Manuals, etc.
1.4.3 Process by which these services can be accessed
By visiting the website of CIPET.
1.4.4 Time-limit for achieving the targets
As prescribed by respective authorities from time to time
 
1.4.5 Process of redress of grievances
As mentioned in the Administrative Manual of CIPET
1.5 Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]
1.5.1 Title and nature of the record/ manual /instruction.
The following Manuals, Rules & Regulations and Delegation of Powers have been duly approved by the Governing Council of CIPET and Administrative Ministry i.e Ministry of Chemicals & Fertilizers, Govt. of India.

  • Administrative Manual of CIPET - 2018
  • Finance & Accounts Manual of CIPET - 2018
  • Procurement Manual of CIPET
  • Delegation of Powers - 2018
And Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders
1.5.2 List of Rules, regulations, instructions manuals and records.
The following Manuals, Rules & Regulations and Delegation of Powers have been duly approved by the Governing Council of CIPET and Administrative Ministry i.e Ministry of Chemicals & Fertilizers, Govt. of India.

  • Administrative Manual of CIPET - 2018
  • Finance & Accounts Manual of CIPET - 2018
  • Procurement Manual of CIPET
  • Delegation of Powers - 2018
And Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders
1.5.3 Acts/ Rules manuals etc.
The following Manuals, Rules & Regulations and Delegation of Powers have been duly approved by the Governing Council of CIPET and Administrative Ministry i.e Ministry of Chemicals & Fertilizers, Govt. of India.

  • Administrative Manual of CIPET - 2018
  • Finance & Accounts Manual of CIPET - 2018
  • Procurement Manual of CIPET
  • Delegation of Powers - 2018
And Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders
1.5.4 Transfer policy and transfer orders
Transfer Policy: As per Policy of CIPET (As per the policy prescribed under the CIPET Administrative Manual -2018)
Transfer Orders: Available at CIPET website
1.6 Categories of documents held by the authority under its control [Section 4(1)(b)(vi)]
1.6.1 Categories of documents
Service records of employees, accounts records, documents related to various Sections viz; accreditation/ registration/ examination/ academics and the documents related to projects etc.
 
1.6.2 Custodian of documents/categories
The documents held under the custody / control of Functional Heads of Head Office in respect of Head Office & Centre Heads in respect of various CIPET Centres.
 
1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]
1.7.1 Name of Boards, Council, Committee etc.
Governing Council of CIPET
 
1.7.2 Composition
President and other members including member secretary
1.7.3 Dates from which constituted
Since inception
 
1.7.4 Term/ Tenure
3 Years
 
1.7.5 Powers and functions
As prescribed in Rules and Regulations of CIPET
1.7.6 Whether their meetings are open to the public?
No
 
1.7.7 Whether the minutes of the meetings are open to the public?
No
 
1.7.8 Place where the minutes if open to the public are available?
No
 
1.8 Directory of officers and employees [Section 4(1)(b)(ix)]
1.8.1 Name and designation
Available at CIPET website
1.8.2 Telephone, fax and email ID
Available at CIPET website
1.9 Monthly Remuneration received by officers & employees including system of compensation [Section 4(1)(b)(x)]
1.9.1 List of employees with Gross monthly remuneration
Available at CIPET website
1.9.2 System of compensation as provided in its regulations
As per the provision of Administrative Manual of CIPET as approved by the Administrative Ministry and other relevant Govt. of India rules.
1.10 Name, designation and other particulars of public information officers [Section 4(1)(b)(xvi)]
1.10.1 Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority
Available at CIPET website
1.10.2 Address, telephone numbers and email ID of each designated official.
Available at CIPET website
1.11 No. of employees against whom Disciplinary action has been proposed/taken (Section 4(2))
1.11.1 No. of employees against whom disciplinary action has been Pending for Minor penalty or major penalty proceedings
Available at CIPET website
1.11.2 Finalised for Minor penalty or major penalty proceedings
Available at CIPET website
1.12 Programmes to advance understanding of RTI (Section 26)
1.12.1 Educational programmes
Training Program will conduct on RTI Act
 
1.12.2 Efforts to encourage public authority to participate in these programmes
Related information regularly displayed in general notice board
 
1.12.3 Training of CPIO/APIO
As required from time to time
 
1.12.4 Update & publish guidelines on RTI by the Public Authorities concerned
Available at CIPET website
1.13 Transfer policy and transfer orders [F No. 1/6/2011-IR dt. 15.4.2013]
1.13.1 Transfer policy and transfer orders [F No. 1/6/2011-IR dt. 15.4.2013]
Transfer Policy: As per Policy of CIPET (As per the policy prescribed under the CIPET Administrative Manual -2018)
Transfer Orders: Available at CIPET website
2. BUDGET AND PROGRAMME
2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]
2.1.1 Total Budget for the public authority
Available at CIPET website
2.1.2 Budget for each agency and plan & programmes
Available at CIPET website
2.1.3 Proposed expenditures
Available at CIPET website
2.1.4 Revised budget for each agency, if any
Not Applicable
 
2.1.5 Report on disbursements made and place where the related reports are available
Finance & Accounts Department of Head Office / Centres
 
2.2 Foreign and domestic tours (F.No. 1/8/2012- IR dt. 11.9.2012)
2.2.1 Budget
Available at CIPET website
2.2.2 Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
a) Places visited
b) The period of visit
c) The number of members in the official delegation
d) Expenditure on the visit


-
 
2.2.3 Information related to procurements

a) Notice/tender enquires, and corrigenda if any thereon,
Available at CIPET website : www.cipet.gov.in & E-Tender Web Portal : www.tenderwizard.com/CIPET

b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
Available at CIPET website

c) The works contracts concluded – in any such combination of the above-and
NIL

d) The rate /rates and the total amount at which such procurement or works contract is to be executed.
NIL
2.3 Manner of execution of subsidy programme [Section 4(i)(b)(xii)]
2.3.1 Name of the programme of activity
Not Applicable
 
2.3.2 Objective of the programme
Not Applicable
 
2.3.3 Procedure to avail benefits
Not Applicable
 
2.3.4 Duration of the programme/ scheme
Not Applicable
 
2.3.5 Physical and financial targets of the programme
Not Applicable
 
2.3.6 Nature/ scale of subsidy /amount allotted
Not Applicable
 
2.3.7 Eligibility criteria for grant of subsidy
Not Applicable
 
2.3.8 Details of beneficiaries of subsidy programme (number, profile etc)
Not Applicable
 
2.4 Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]
2.4.1 Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions
Not Applicable
 
2.4.2 Annual accounts of all legal entities who are provided grants by public authorities
Not Applicable
 
2.5 Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xiii)]
2.5.1 Concessions, permits or authorizations granted by public authority
Not Applicable
 
2.5.2 For each concessions, permit or authorization granted

a) Eligibility criteria
Not Applicable

b) Procedure for getting the concession/ grant and/ or permits of authorizations
Not Applicable

c) Name and address of the recipients given concessions/ permits or authorisations
Not Applicable

d) Date of award of concessions /permits of authorizations
Not Applicable
 
2.6 CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]
2.6.1 CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.
 
 
3. PUBLICITY BAND PUBLIC INTERFACE
3.1 Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013]
3.1.1 Arrangement for consultations with or representation by the members of the public

Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens

NIL
 
3.1.2 Arrangements for consultation with or representation by

a) Members of the public in policy formulation/ policy implementation

NIL

b) Day & time allotted for visitors
From 9:00 A.M. to 5:30 P.M. on all working days

c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants
Provided on the website
3.1.3 Public- private partnerships (PPP) - Details of Special Purpose Vehicle (SPV), if any
Not Applicable

 
3.1.4 Public- private partnerships (PPP) - Detailed project reports (DPRs)
Not Applicable
 
3.1.5 Public- private partnerships (PPP) - Concession agreements.
Not Applicable
 
3.1.6 Public- private partnerships (PPP) - Operation and maintenance manuals
Not Applicable
 
3.1.7 Public- private partnerships (PPP) - Other documents generated as part of the implementation of the PPP
Not Applicable
 
3.1.8 Public- private partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government
Not Applicable
 
3.1.9 Public- private partnerships (PPP) - Information relating to outputs and outcomes
Not Applicable
 
3.1.10 Public- private partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.)
Not Applicable
 
3.1.11 Public- private partnerships (PPP) - All payment made under the PPP project
Not Applicable
 
3.2 Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)]
3.2.1 Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Policy decisions/ legislations taken in the previous one year
Not Applicable
 
3.2.2 Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the Public consultation process
Not Applicable
 
3.2.3 Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the arrangement for consultation before formulation of policy
Not Applicable
 
3.3 Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]
3.3.1 Use of the most effective means of communication - Internet (website)
CIPET Webite (The Institute activities information are constantly updated on the website and relevant social media platforms.)
3.4 Form of accessibility of information manual/ handbook [Section 4(1)(b)]
3.4.1 Information manual/handbook available in Electronic format
Available at CIPET Webite
3.4.2 Information manual/handbook available in Printed format
Yes
 
3.5 Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]
3.5.1 List of materials available Free of cost
Yes, wherever applicable
 
3.5.2 List of materials available At a reasonable cost of the medium
Not Applicable
 
4. E.GOVERNANCE
4.1 Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]
4.1.1 English
Yes
 
4.1.2 Vernacular/ Local Language
Course contents of courses are available in some regional languages also
 
4.2 When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013]
4.2.1 Last date of Annual updation
Updated periodically on need basis

  • Last Updation : Finance & Accounts Manual of CIPET – The Dept. of Chemicals & Petrochemicals, Govt. of India has conveyed its approval for the Finance and Accounts Manual of CIPET (Revised: July, 2018) vide letter No. 45012/81/2017-PC-IV dated 26.07.2018.
  • Procurement Manual last updated - 2013.
  • Administrative Manual Last Updated – June, 2018 (Rev.No.3)
 
4.3 Information available in electronic form [Section 4(1)(b)(xiv)]
4.3.1 Details of information available in electronic form
Yes
 
4.3.2 Name/ title of the document/record/ other information
As provided on the website of CIPET
4.3.3 Location where available
CIPET website
4.4 Particulars offacilities available to citizen for obtaining information [Section 4(1)(b)(xv)]
4.4.1 Name & location of the facility
Website of CIPET
4.4.2 Details of information made available
Yes on CIPET Website
4.4.3 Working hours of the facility
From 9:00 A.M. to 5:30 P.M. on all working days manually and available on website of CIPET (24x7)
4.4.4 Contact person & contact details (Phone, fax email)
Details of respective Departments and officials are detailed on the website of CIPET
4.5 Such other information as may be prescribed under section 4(i)(b)(xvii)
4.5.1 Grievance redressal mechanism
It is in place
 
4.5.2 Details of applications received under RTI and information provided
Details of applications received and disposed - 122 Nos. (From 01.04.2023 to 31.12.2023)
Details of appeals received and orders issued - 16 Nos. (From 01.04.2023 to 31.12.2023)
 
4.5.3 List of completed schemes/ projects/ Programmes
Available at CIPET Website
4.5.4 List of schemes/ projects/ programme underway
Available at CIPET Website
4.5.5 Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract
Available at CIPET Website
4.5.6 Annual Report
Published every year. Available at CIPET Website.
4.5.7 Frequently Asked Question (FAQs)
It is in place at CIPET Website
4.5.8 Any other information such as

a) Citizen's Charter

It is in place at CIPET Website

b) Result Framework Document (RFD)
Available at CIPET Website

c) Six monthly reports on the
-

d) Performance against the benchmarks set in the Citizen's Charter
Mandates are being complied with
4.6 Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]
4.6.1 Details of applications received and disposed
122 Nos. (From 01.04.2023 to 31.12.2023)
 
4.6.2 Details of appeals received and orders issued
16 Nos. (From 01.04.2023 to 31.12.2023)
 
4.7 Replies to questions asked in the parliament [Section 4(1)(d)(2)]
4.7.1 Details of questions asked and replies given
Inputs on Parliament Question are provided to Administrative Ministry i.e. MoC&F, GoI from time to time.
 
5. INFORMATION AS MAY BE PRESCRIBED
5.1 Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]
5.1.1 Name & details of

(a) Current CPIO

Available at CIPET Website

(b) Current FAAs
Available at CIPET Website

(c) Earlier CPIO from 07.01.2022 to 20.04.2022
Mr. A. Velu, Sr. Officer (P&A)

(d) Earlier FAAs from 02.08.2013 to 30.06.2018
Mr. S. Sugumar, Principal Director (Technical)
5.1.2 Details of third party audit of voluntary disclosure

(a) Dates of audit carried out

28.08.2023

(b) Report of the audit carried out
Available at CIPET Website

5.1.3 Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD

(a) Date of appointment

Not Applicable

(b) Name & Designation of the officers
Not Applicable

 
5.1.4 Consultancy committee of key stake holders for advice on suo-motu disclosure

(a) Dates from which constituted

Yet to be Constituted

(b) Name & Designation of the officers
Yet to be Constituted

 
5.1.5 Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

(a) Dates from which constituted

10.04.2024

(b) Name & Designation of the Officers
1. Mr. S. Ilangovan, Principal Director & Head, CIPET: IPT, Chennai / Appellate Authority of CIPET
2. Mr. A.S.N. Murthy, Principal Director (Administration), CIPET Head Office
3. Dr. Syed Amanulla, Chief Manager (Technical) / Principal / PIO of CIPET: IPT, Chennai
4. Mr. A.K. Rao, Director & Head, PIO of CIPET: CSTS, Aurangabad
5. Mr. R.N. Tiwari, Officer (P&A) / Public Information Officer, CIPET Head Office

 
6. INFORMATION DISCLOSED ON OWN INITIATIVE
6.1 Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information
6.1.1 Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information
Yes, The information required as per the provisions of the RTI act is displayed on the CIPET Website
6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)
6.2.1 Whether STQC certification obtained and its validity.
Yes
6.2.2 Does the website show the certificate on the Website?
Yes


Page last updated on: 15-05-2024

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