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RIGHT TO INFORMATION ACT : PROACTIVE DISCLOSURE UNDER SECTION 4(1)(b) (RTI)

RIGHT TO INFORMATION ACT : PROACTIVE DISCLOSURE
SL. NO.	DETAILS OF DISCLOSURE	REFERENCE (IF ANY)
1. ORGANISATION AND FUNCTION
1.1	Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]
1.1.1	Name and address of the Organization Central Institute of Petrochemicals Engineering & Technology (CIPET) (Department of Chemicals and Petrochemicals, Ministry of Chemicals & Fertilizers, Govt. of India), CIPET Head Office, T.V.K. Industrial Estate, Guindy, Chennai - 600 032.
1.1.2	Head of the organization Director General
1.1.3	Vision, Mission and Key objectives Available at CIPET website	Vision & Mission Objectives
1.1.4	Function and duties Available at CIPET website	Memorandum of Association
1.1.5	Organization Chart Available at CIPET website	Organisation Chart
1.1.6	Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt Not Applicable
1.2	Power and duties of its officers and employees [Section 4(1)(b)(ii)]
1.2.1	Powers and duties of officers (administrative, financial and judicial) Available at CIPET website	View
1.2.2	Power and duties of other employees Available at CIPET website	View
1.2.3	Rules/ orders under which powers and duty are derived and Memorandum of Association Rules & Regulations Delegation of Powers - 2018 Administrative Manual of CIPET - 2018 Finance & Accounts Manual of CIPET - 2018 Procurement Manual of CIPET Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders	Memorandum of Association Rules & Regulations Delegation of Powers Administrative Manual Amendments in Administrative Manual Finance & Accounts Manual Procurement Manual
1.2.4	Exercised By the President, Governing Council, CIPET/ Director General, CIPET / Functional Heads of Head Office / Centre Heads
1.2.5	Work allocation As per duties / powers allocated to the posts
1.3	Procedure followed in decision making process [Section 4(1)(b)(iii)]
1.3.1	Process of decision making Identify key decision making points CIPET has an institutional framework with the Governing Council, chaired by the Secretary, DCPC, MoC&F, GoI, as an apex body to evolve corporate policies and provide necessary guidelines for fulfillment of aims and objectives. The Governing Council takes all necessary steps to carry out the assigned objectives of the Institute as set forth in the Memorandum of Association subject to the overall guidance and control of the Governing Council and Director General, CIPET. In the hierarchy of authority, below is the Principal Director / Director of the Centre who is responsible for the day to day activities of the Centre. There are also a number of Committees constituted by the Director General to advise the Director General in decision-making in the following areas: Admission Committee Syllabus Review Committee Management Review Committee (ISO) Academic Grievance Redressal Portal Monitoring Committee Skill Training Committee Purchase Committee Technical Evaluation Committee Library Committee Obsolete/unserviceable Asset Committee Canteen Committee
1.3.2	Final decision making authority Director General, CIPET – For overall activities CIPET Functional Heads of Head Office - For respective functions allocated to them Centre Heads - For overall activities of CIPET Centre under their control
1.3.3	Related provisions, acts, rules etc. Memorandum of Association Rules & Regulations Delegation of Powers - 2018 Administrative Manual of CIPET - 2018 Finance & Accounts Manual of CIPET - 2018 Procurement Manual of CIPET Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders	Memorandum of Association Rules & Regulations Delegation of Powers Administrative Manual Amendments in Administrative Manual Finance & Accounts Manual Procurement Manual
1.3.4	Time limit for taking a decisions, if any Depends on the nature of issue & complexity of the matter, within the reasonable time
1.3.5	Channel of supervision and accountability Functional Heads of Head Office / Centre Heads. All the Centres of CIPET are headed by the Principal Director / Director under the overall supervision of Director General-CIPET, who is responsible to the President of Governing Council, CIPET.
1.4	Norms for discharge of functions [Section 4(1)(b)(iv)]
1.4.1	Nature of functions/ services offered As per the procedure prescribed under the CIPET Administrative Manual – 2018, Delegation of Powers, MoA, and Rules & Regulations of Govt. of India as applicable.	Administrative Manual Amendments in Administrative Manual Delegation of Powers Memorandum of Association Rules & Regulations
1.4.2	Norms/ standards for functions/ service delivery As provided in the MoA, Rules & Regulations, Various Manuals, etc.	Memorandum of Association Rules & Regulations Administrative Manual Amendments in Administrative Manual Finance & Accounts Manual Procurement Manual
1.4.3	Process by which these services can be accessed By visiting the website of CIPET.	CIPET Website
1.4.4	Time-limit for achieving the targets As prescribed by respective authorities from time to time
1.4.5	Process of redress of grievances As mentioned in the Administrative Manual of CIPET	Administrative Manual Amendments in Administrative Manual
1.5	Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]
1.5.1	Title and nature of the record/ manual /instruction. The following Manuals, Rules & Regulations and Delegation of Powers have been duly approved by the Governing Council of CIPET and Administrative Ministry i.e Ministry of Chemicals & Fertilizers, Govt. of India. Administrative Manual of CIPET - 2018 Finance & Accounts Manual of CIPET - 2018 Procurement Manual of CIPET Delegation of Powers - 2018 And Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders	Administrative Manual Amendments in Administrative Manual Finance & Accounts Manual Procurement Manual Delegation of Powers
1.5.2	List of Rules, regulations, instructions manuals and records. The following Manuals, Rules & Regulations and Delegation of Powers have been duly approved by the Governing Council of CIPET and Administrative Ministry i.e Ministry of Chemicals & Fertilizers, Govt. of India. Administrative Manual of CIPET - 2018 Finance & Accounts Manual of CIPET - 2018 Procurement Manual of CIPET Delegation of Powers - 2018 And Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders	Administrative Manual Amendments in Administrative Manual Finance & Accounts Manual Procurement Manual Delegation of Powers
1.5.3	Acts/ Rules manuals etc. The following Manuals, Rules & Regulations and Delegation of Powers have been duly approved by the Governing Council of CIPET and Administrative Ministry i.e Ministry of Chemicals & Fertilizers, Govt. of India. Administrative Manual of CIPET - 2018 Finance & Accounts Manual of CIPET - 2018 Procurement Manual of CIPET Delegation of Powers - 2018 And Relevant Govt. of India Rules such as GFR, SR, CCS (CCA) Rules and related rules & Standing orders	Administrative Manual Amendments in Administrative Manual Finance & Accounts Manual Procurement Manual Delegation of Powers
1.5.4	Transfer policy and transfer orders Transfer Policy: As per Policy of CIPET (As per the policy prescribed under the CIPET Administrative Manual -2018) Transfer Orders: Available at CIPET website	Administrative Manual Amendments in Administrative Manual Transfer Orders
1.6	Categories of documents held by the authority under its control [Section 4(1)(b)(vi)]
1.6.1	Categories of documents Service records of employees, accounts records, documents related to various Sections viz; accreditation/ registration/ examination/ academics and the documents related to projects etc.
1.6.2	Custodian of documents/categories The documents held under the custody / control of Functional Heads of Head Office in respect of Head Office & Centre Heads in respect of various CIPET Centres.
1.7	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]
1.7.1	Name of Boards, Council, Committee etc. Governing Council of CIPET
1.7.2	Composition President and other members including member secretary	Rules & Regulations
1.7.3	Dates from which constituted Since inception
1.7.4	Term/ Tenure 3 Years
1.7.5	Powers and functions As prescribed in Rules and Regulations of CIPET	Rules & Regulations
1.7.6	Whether their meetings are open to the public? No
1.7.7	Whether the minutes of the meetings are open to the public? No
1.7.8	Place where the minutes if open to the public are available? No
1.8	Directory of officers and employees [Section 4(1)(b)(ix)]
1.8.1	Name and designation Available at CIPET website	CIPET Website View
1.8.2	Telephone, fax and email ID Available at CIPET website	CIPET Website View
1.9	Monthly Remuneration received by officers & employees including system of compensation [Section 4(1)(b)(x)]
1.9.1	List of employees with Gross monthly remuneration Available at CIPET website	View
1.9.2	System of compensation as provided in its regulations As per the provision of Administrative Manual of CIPET as approved by the Administrative Ministry and other relevant Govt. of India rules.	Administrative Manual Amendments in Administrative Manual
1.10	Name, designation and other particulars of public information officers [Section 4(1)(b)(xvi)]
1.10.1	Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority Available at CIPET website	CIPET website
1.10.2	Address, telephone numbers and email ID of each designated official. Available at CIPET website	CIPET website
1.11	No. of employees against whom Disciplinary action has been proposed/taken (Section 4(2))
1.11.1	No. of employees against whom disciplinary action has been Pending for Minor penalty or major penalty proceedings Available at CIPET website	View
1.11.2	Finalised for Minor penalty or major penalty proceedings Available at CIPET website	View
1.12	Programmes to advance understanding of RTI (Section 26)
1.12.1	Educational programmes Training Program will conduct on RTI Act
1.12.2	Efforts to encourage public authority to participate in these programmes Related information regularly displayed in general notice board
1.12.3	Training of CPIO/APIO As required from time to time
1.12.4	Update & publish guidelines on RTI by the Public Authorities concerned Available at CIPET website	View
1.13	Transfer policy and transfer orders [F No. 1/6/2011-IR dt. 15.4.2013]
1.13.1	Transfer policy and transfer orders [F No. 1/6/2011-IR dt. 15.4.2013] Transfer Policy: As per Policy of CIPET (As per the policy prescribed under the CIPET Administrative Manual -2018) Transfer Orders: Available at CIPET website	Administrative Manual Amendments in Administrative Manual Transfer Orders
2. BUDGET AND PROGRAMME
2.1	Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]
2.1.1	Total Budget for the public authority Available at CIPET website	View
2.1.2	Budget for each agency and plan & programmes Available at CIPET website	View
2.1.3	Proposed expenditures Available at CIPET website	View
2.1.4	Revised budget for each agency, if any Not Applicable
2.1.5	Report on disbursements made and place where the related reports are available Finance & Accounts Department of Head Office / Centres
2.2	Foreign and domestic tours (F.No. 1/8/2012- IR dt. 11.9.2012)
2.2.1	Budget Available at CIPET website	View
2.2.2	Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department. a) Places visited b) The period of visit c) The number of members in the official delegation d) Expenditure on the visit -
2.2.3	Information related to procurements a) Notice/tender enquires, and corrigenda if any thereon, Available at CIPET website : www.cipet.gov.in & E-Tender Web Portal : www.tenderwizard.com/CIPET b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, Available at CIPET website c) The works contracts concluded – in any such combination of the above-and NIL d) The rate /rates and the total amount at which such procurement or works contract is to be executed. NIL	CIPET Website E-Tender Web Portal Details of the bids awarded
2.3	Manner of execution of subsidy programme [Section 4(i)(b)(xii)]
2.3.1	Name of the programme of activity Not Applicable
2.3.2	Objective of the programme Not Applicable
2.3.3	Procedure to avail benefits Not Applicable
2.3.4	Duration of the programme/ scheme Not Applicable
2.3.5	Physical and financial targets of the programme Not Applicable
2.3.6	Nature/ scale of subsidy /amount allotted Not Applicable
2.3.7	Eligibility criteria for grant of subsidy Not Applicable
2.3.8	Details of beneficiaries of subsidy programme (number, profile etc) Not Applicable
2.4	Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]
2.4.1	Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions Not Applicable
2.4.2	Annual accounts of all legal entities who are provided grants by public authorities Not Applicable
2.5	Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xiii)]
2.5.1	Concessions, permits or authorizations granted by public authority Not Applicable
2.5.2	For each concessions, permit or authorization granted a) Eligibility criteria Not Applicable b) Procedure for getting the concession/ grant and/ or permits of authorizations Not Applicable c) Name and address of the recipients given concessions/ permits or authorisations Not Applicable d) Date of award of concessions /permits of authorizations Not Applicable
2.6	CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]
2.6.1	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.
3. PUBLICITY BAND PUBLIC INTERFACE
3.1	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013]
3.1.1	Arrangement for consultations with or representation by the members of the public Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens NIL
3.1.2	Arrangements for consultation with or representation by a) Members of the public in policy formulation/ policy implementation NIL b) Day & time allotted for visitors From 9:00 A.M. to 5:30 P.M. on all working days c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants Provided on the website	CIPET Website
3.1.3	Public- private partnerships (PPP) - Details of Special Purpose Vehicle (SPV), if any Not Applicable
3.1.4	Public- private partnerships (PPP) - Detailed project reports (DPRs) Not Applicable
3.1.5	Public- private partnerships (PPP) - Concession agreements. Not Applicable
3.1.6	Public- private partnerships (PPP) - Operation and maintenance manuals Not Applicable
3.1.7	Public- private partnerships (PPP) - Other documents generated as part of the implementation of the PPP Not Applicable
3.1.8	Public- private partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government Not Applicable
3.1.9	Public- private partnerships (PPP) - Information relating to outputs and outcomes Not Applicable
3.1.10	Public- private partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.) Not Applicable
3.1.11	Public- private partnerships (PPP) - All payment made under the PPP project Not Applicable
3.2	Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)]
3.2.1	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Policy decisions/ legislations taken in the previous one year Not Applicable
3.2.2	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the Public consultation process Not Applicable
3.2.3	Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the arrangement for consultation before formulation of policy Not Applicable
3.3	Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]
3.3.1	Use of the most effective means of communication - Internet (website) CIPET Webite (The Institute activities information are constantly updated on the website and relevant social media platforms.)	CIPET Website
3.4	Form of accessibility of information manual/ handbook [Section 4(1)(b)]
3.4.1	Information manual/handbook available in Electronic format Available at CIPET Webite	CIPET Website
3.4.2	Information manual/handbook available in Printed format Yes
3.5	Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]
3.5.1	List of materials available Free of cost Yes, wherever applicable
3.5.2	List of materials available At a reasonable cost of the medium Not Applicable
4. E.GOVERNANCE
4.1	Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]
4.1.1	English Yes
4.1.2	Vernacular/ Local Language Course contents of courses are available in some regional languages also
4.2	When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013]
4.2.1	Last date of Annual updation Updated periodically on need basis Last Updation : Finance & Accounts Manual of CIPET – The Dept. of Chemicals & Petrochemicals, Govt. of India has conveyed its approval for the Finance and Accounts Manual of CIPET (Revised: July, 2018) vide letter No. 45012/81/2017-PC-IV dated 26.07.2018. Procurement Manual last updated - 2013. Administrative Manual Last Updated – June, 2018 (Rev.No.3)
4.3	Information available in electronic form [Section 4(1)(b)(xiv)]
4.3.1	Details of information available in electronic form Yes
4.3.2	Name/ title of the document/record/ other information As provided on the website of CIPET	CIPET Website
4.3.3	Location where available CIPET website	CIPET Website
4.4	Particulars offacilities available to citizen for obtaining information [Section 4(1)(b)(xv)]
4.4.1	Name & location of the facility Website of CIPET	CIPET Website
4.4.2	Details of information made available Yes on CIPET Website	CIPET Website
4.4.3	Working hours of the facility From 9:00 A.M. to 5:30 P.M. on all working days manually and available on website of CIPET (24x7)	CIPET Website
4.4.4	Contact person & contact details (Phone, fax email) Details of respective Departments and officials are detailed on the website of CIPET	CIPET Website
4.5	Such other information as may be prescribed under section 4(i)(b)(xvii)
4.5.1	Grievance redressal mechanism It is in place
4.5.2	Details of applications received under RTI and information provided Details of applications received and disposed - 122 Nos. (From 01.04.2023 to 31.12.2023) Details of appeals received and orders issued - 16 Nos. (From 01.04.2023 to 31.12.2023)
4.5.3	List of completed schemes/ projects/ Programmes Available at CIPET Website	View
4.5.4	List of schemes/ projects/ programme underway Available at CIPET Website	View
4.5.5	Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract Available at CIPET Website	View
4.5.6	Annual Report Published every year. Available at CIPET Website.	Annual Report
4.5.7	Frequently Asked Question (FAQs) It is in place at CIPET Website	FAQs
4.5.8	Any other information such as a) Citizen's Charter It is in place at CIPET Website b) Result Framework Document (RFD) Available at CIPET Website c) Six monthly reports on the - d) Performance against the benchmarks set in the Citizen's Charter Mandates are being complied with	Citizen Charter RFD
4.6	Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]
4.6.1	Details of applications received and disposed 122 Nos. (From 01.04.2023 to 31.12.2023)
4.6.2	Details of appeals received and orders issued 16 Nos. (From 01.04.2023 to 31.12.2023)
4.7	Replies to questions asked in the parliament [Section 4(1)(d)(2)]
4.7.1	Details of questions asked and replies given Inputs on Parliament Question are provided to Administrative Ministry i.e. MoC&F, GoI from time to time.
5. INFORMATION AS MAY BE PRESCRIBED
5.1	Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]
5.1.1	Name & details of (a) Current CPIO Available at CIPET Website (b) Current FAAs Available at CIPET Website (c) Earlier CPIO from 07.01.2022 to 20.04.2022 Mr. A. Velu, Sr. Officer (P&A) (d) Earlier FAAs from 02.08.2013 to 30.06.2018 Mr. S. Sugumar, Principal Director (Technical)	CIPET Website
5.1.2	Details of third party audit of voluntary disclosure (a) Dates of audit carried out 28.08.2023 (b) Report of the audit carried out Available at CIPET Website	Third Party Audit Report
5.1.3	Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD (a) Date of appointment Not Applicable (b) Name & Designation of the officers Not Applicable
5.1.4	Consultancy committee of key stake holders for advice on suo-motu disclosure (a) Dates from which constituted Yet to be Constituted (b) Name & Designation of the officers Yet to be Constituted
5.1.5	Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI (a) Dates from which constituted 10.04.2024 (b) Name & Designation of the Officers 1. Mr. S. Ilangovan, Principal Director & Head, CIPET: IPT, Chennai / Appellate Authority of CIPET 2. Mr. A.S.N. Murthy, Principal Director (Administration), CIPET Head Office 3. Dr. Syed Amanulla, Chief Manager (Technical) / Principal / PIO of CIPET: IPT, Chennai 4. Mr. A.K. Rao, Director & Head, PIO of CIPET: CSTS, Aurangabad 5. Mr. R.N. Tiwari, Officer (P&A) / Public Information Officer, CIPET Head Office
6. INFORMATION DISCLOSED ON OWN INITIATIVE
6.1	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information
6.1.1	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information Yes, The information required as per the provisions of the RTI act is displayed on the CIPET Website	CIPET Website
6.2	Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)
6.2.1	Whether STQC certification obtained and its validity. Yes	View
6.2.2	Does the website show the certificate on the Website? Yes	View